How TeamDirectory Enhances Onboarding for New Hires
Discover five practical ways TeamDirectory transforms your onboarding process, from clear org charts to smart search and automatic data syncing.
When a new recruit joins your company, the first few weeks can feel daunting. Without clear visibility into who does what or where to go for help, time is wasted, productivity stalls and morale can dip.
TeamDirectory, a Microsoft 365‑integrated employee directory tackles these problems head‑on.
Below are five ways TeamDirectory can enhance your onboarding process and make new hires feel connected from day one.
1. Visualize reporting lines with the Org Chart view
New hires often need a clear picture of who they report to and how departments fit together. TeamDirectory’s org chart view gives an overview of your organization’s hierarchy and provides access to key contact information.
When combined with categories (a method of organizing your directory), this view can be limited to only the teams and people relevant to the new hire, preventing them from being overwhelmed in larger organizations. This immediate visibility helps newcomers see where they fit and who to contact, accelerating onboarding and reducing confusion.
2. Find colleagues with smart categories and search
Trying to locate the right colleague in a sea of names can be frustrating. TeamDirectory automatically creates categories and organizes your directory by office, department and job title, allowing new employees to filter the directory by location or role.
The search bar accepts names, job titles, department names or any relevant keyword, instantly returning matching results. To tailor TeamDirectory to your unique organization, Smart Categories enable administrators to build logic‑based categories (with a field, operator and value) that update dynamically with your Microsoft Entra ID data.
Want to see everyone in Marketing working in London? Smart Categories make it easy and keep the list up to date.
3. Explore employee profiles
Once a new hire finds a colleague, they need relevant information without digging through multiple apps. Clicking a person opens an information window showing contact details (email and phone), department, office, job title and Microsoft Teams presence.
Quick‑action buttons enables you to start a Teams chat, call or email right from within TeamDirectory. This rich profile view ensures new hires can reach out to the right people at the right time and fosters collaboration.
4. Update your own profile
Encourage new team members to personalize their profile early. TeamDirectory allows users to edit their contact details, office location and other information (subject to administrator approval).
Their profile also lists all categories they belong to, such as department, office location or job title. Keeping this information current helps colleagues find them easily, integrates them into relevant categories and ensures the company org chart reflects up‑to‑date reporting lines.
Updating personal information also familiarizes new hires with the platform’s self‑service features and encourages ownership of their data.
5. Rely on automatic sync for accurate data
Many onboarding pain points stem from outdated contact lists. TeamDirectory automatically syncs with Microsoft Entra ID (formerly Azure AD), ensuring that employee information, categories and smart filters are always current.
Built‑in features included with every pricing plan, such as simple single sign‑on (SSO), automatic sync and data‑integrity checks help IT teams maintain a reliable directory without manual updates.
For new hires, this means they’re always looking at accurate profiles and up‑to‑date team structures, and they can authenticate using their existing Microsoft 365 credentials.
Ready to accelerate your onboarding process?
Onboarding isn’t just about handing out a laptop, it’s about helping people connect. By visualizing reporting lines, empowering precise search, offering rich profiles, encouraging profile updates and syncing automatically with Microsoft 365, TeamDirectory removes friction and builds engagement.
New hires get instant visibility into the organization and feel more connected even in hybrid or remote setups.
Want to see how it works in your environment?
TeamDirectory offers a 30-day free trial with no credit card required. Give it a try and discover how a modern employee directory can supercharge your onboarding process.